Meet at Mahj Membership Terms & Conditions

These Terms and Conditions control your participation in the Meet at Mahj Studio Membership Program (“Membership”). The Membership is provided at the sole discretion of Meet at Mahj (the “Studio”) and these Terms & Conditions may be revised at any time by the Studio. Your continued participation in the Membership, including recurring payment as described herein, constitutes acceptance of these Terms & Conditions as modified from time to time.

1. Membership Term

Membership is effective upon the date of payment and continues on a month-to-month basis until terminated by either party.

2. Membership Fee

  • The Member agrees to pay a recurring monthly fee. The Fee amount may vary from Member to Member and is subject to change based on promotions, discounts, or at the Studio's discretion. Notice of Fee changes will be sent to the email address associated with your account.

  • Payments will be automatically charged on a recurring monthly basis to the form of payment provided by the Member. If the scheduled payment date falls on a weekend or holiday, the payment may be executed on the next business day.

  • The Studio is not required to provide an advance reminder or warning before processing a regularly scheduled recurring Membership payment.

  • By enrolling in the Membership Program, you authorize the Studio to charge your designated payment method for the Membership Fee on a recurring monthly basis for as long as your membership remains active. You authorize the Studio to charge your designated payment method for any other fees or charges incurred in connection with your membership, including, but not limited to, late fees, returned payment fees, or fees for additional services requested.

  • You represent and warrant that you have the legal right to use any payment method(s) provided in connection with your membership. You authorize the Studio to verify your payment information and to obtain preauthorization from your credit card issuer or financial institution. This authorization remains in effect until you cancel your membership.

  • If any charge to your designated payment method is declined or returned unpaid, the Studio may:

  1. Attempt to process the payment again at any time within thirty (30) days;

  2. Assess a late fee or returned payment fee in an amount determined by the Studio, to the extent permitted by applicable law;

  3. Suspend or terminate your membership privileges until all outstanding amounts are paid; and/or

  4. Pursue any other remedies available under these Terms & Conditions or applicable law.

  • You are responsible for maintaining current and accurate payment information. Failure to update payment information that results in declined payments may result in suspension or termination of membership.

3. Membership Benefits

The Member may be entitled to the following benefits during the membership term:

  • Access to Mahjong games, events, and gatherings hosted by the Studio.

  • Priority registration for Studio-hosted tournaments or special events.

  • Use of Studio facilities during designated Mahjong sessions.

  • Discounts on league participation, tile rentals, space rental, and other products and services.

Membership Benefits are provided at the discretion of the Studio and may change without notice from time to time.

3A. Event, Class, and Open Play Bookings

All event and class registrations are final, non-refundable, and cannot be credited, transferred, or rescheduled. If a Member cannot attend, the Member must notify Meet at Mahj as soon as possible because games depend on the expected number of players. The Member’s payment will be forfeited even if the seat is later filled.

Open Play bookings made by Members are the sole exception to the foregoing booking policy. A Member may cancel or reschedule an Open Play booking by notifying Meet at Mahj at least two (2) hours before the scheduled start time. Open Play cancellations made less than two (2) hours before the scheduled start time remain non-refundable and cannot be credited, transferred, or rescheduled, and the payment will be forfeited.

3B. Photography and Recording

The Member permits Meet at Mahj to photograph or record the Member for promotional purposes without compensation. A Member who prefers not to be photographed or recorded must notify a staff member upon arrival.

4. Member Responsibilities

The Member agrees to:

  • Abide by the Studio’s rules, code of conduct, and event policies.

  • Respect other members, staff, and facilities.

  • Notify the Studio of any changes in payment method or contact information.

  • All instructional, educational, written, digital, visual, and other materials created or provided by Meet at Mahj are the sole property of Meet at Mahj, except for materials expressly identified as belonging to a third party. A Member may not copy, reproduce, distribute, publish, share, sell, or otherwise use Meet at Mahj materials without the Studio’s prior written permission.

  • A Member may not use Meet at Mahj materials to teach, train, conduct classes, or provide instruction for compensation or other commercial benefit without the Studio’s prior written permission. Unauthorized copying, sharing, distribution, or commercial teaching use of Meet at Mahj materials constitutes a violation of these Terms & Conditions and is grounds for immediate termination of Membership.

5. Studio Responsibilities

The Studio agrees to:

  • Provide a safe and welcoming environment for Mahjong activities.

  • Organize regular Mahjong sessions and events.

  • Use best efforts to notify Members of schedule changes, fees, or rule updates in advance.

6. Termination & Cancellation

  • To cancel a Membership, the Member must provide Meet at Mahj with at least ten (10) days’ notice before the next scheduled recurring payment and complete the cancellation through the Member’s online account. Both steps must be completed for the cancellation to be effective. If both steps are not completed at least ten (10) days before the next scheduled payment, the payment may already be in process and will remain non-refundable.

  • The Studio reserves the right to terminate membership for non-payment, violation of Studio rules, or misconduct.

  • Membership fees are non-refundable, except in cases of error or overcharge by the Studio.

  • Any lapse in Membership, including a lapse resulting from cancellation or non-payment, will be treated as a termination of the Membership. A former Member wishing to return must enroll again and will be subject to the Membership terms, benefits, and published rate in effect at the time of re-enrollment. Any prior promotional, discounted, or grandfathered rate will not be reinstated.

7. Liability Waiver

  • You acknowledge that participation in physical activities carries inherent risks that cannot be eliminated regardless of the care taken to avoid injuries. You voluntarily assume all known and unknown risks associated with participation in Studio activities, including but not limited to physical injury, property damage, or death.

  • To the fullest extent permitted by law, you release, waive, discharge, and covenant not to sue the Studio, its owners, directors, officers, employees, agents, representatives, and affiliates from any and all liability, claims, demands, actions, and causes of action whatsoever arising out of or related to any loss, damage, or injury that may be sustained by you or to any property belonging to you while participating in Studio activities or while on Studio premises. This release and waiver extends to all claims of every kind or nature, including those based on negligence, but excludes claims based on gross negligence or willful misconduct.

  • In no event shall the Studio be liable for any indirect, incidental, special, exemplary, punitive, or consequential damages, including lost profits, arising out of or in connection with these Terms & Conditions. The Studio’s total liability to you for any and all claims arising out of or in connection with these Terms & Conditions shall not exceed the amount of Membership Fees paid by you during the month preceding the event giving rise to the claim. The limitations of liability set forth in this section shall apply to the fullest extent permitted by applicable law.

  • You agree to indemnify, defend, and hold harmless the Studio, its owners, directors, officers, employees, agents, representatives, and affiliates from and against any and all claims, liabilities, damages, losses costs, expenses, or fees (including reasonable attorneys’ fees) arising out of or in connection with:

  1. Your violation of any provision of these Terms & Conditions or any Studio rules or policies;

  2. Your misuse of Studio facilities or equipment;

  3. Your interactions with other members or staff; or

  4. Any other act or omission by you that results in harm to the Studio, its members, staff, or property.

8 General Provisions

  • These Terms and Conditions shall be governed by and construed in accordance with the laws of the state of Indiana, without giving effect to any choice of law or conflict of law provisions. Any legal action or proceeding arising out of or relating to these Terms & Conditions shall be brought exclusively in the courts of Boone County, Indiana, and you consent to the personal jurisdiction and venue of such courts.

  • Any dispute, claim, or controversy arising out of or relating to these Terms & Conditions or the breach, termination, enforcement, interpretation, or validity thereof shall be resolved by mediation conducted by a single mediator in Zionsville, Indiana.

  • If any provision of these Terms & Conditions is held to be invalid, illegal, or unenforceable, such provision shall be modified to the minimum extent necessary to make it valid, legal, and enforceable, or, if no such modification is possible, such provision shall be severed from these Terms & Conditions. In either case, the validity, legality, and enforceability of the remaining provisions of these Terms & Conditions shall not be affected or impaired.

  • These Terms & Conditions constitute the entire agreement between you and the Studio regarding the Membership Program and supersede all prior and contemporaneous agreements, representations, and understandings, whether written or oral.

  • The Studio reserves the right to modify or amend these Terms & Conditions at any time. Notice of amendments will be provided via email to the email address associated with your membership account. If you do not wish to accept the amended Terms & Conditions, you may cancel your membership in accordance with Section 6. Your continued membership after the effective date of any amendments constitutes acceptance of the amended Terms & Conditions.

  • The failure of the Studio to enforce any right or provision of these Terms & Conditions shall not constitute a waiver of such right or provision. Any waiver of any provision of these Terms & Conditions will be effective only if in writing and signed by an authorized representative of the Studio.

  • The Studio shall not be liable for any failure to perform its obligations under these Terms & Conditions if such failure results from circumstances beyond its reasonable control, including but not limited to acts of God, natural disasters, pandemic, epidemic, government restrictions, labor disputes, utility failures, or other force major events.

  • You may not assign or transfer these Terms & Conditions or any rights or obligations hereunder without the prior written consent of the Studio. The Studio may assign these Terms & Conditions, in whole or in part, to any person or entity at any time without your consent. These Terms & Conditions shall inure to the benefit of and be binding upon the parties and their respective successors and permitted assigns.

  • All notices to Members under these Terms &ƒ Conditions will be provided via email to the email address associated with your membership account or by written communication delivered to the physical address on file. All notices to the Studio must be in writing and delivered to the Studio’s physical address or designated email address. It is your responsibility to maintain current contact information with the Studio.

  • By enrolling in the Membership Program, you consent to receive electronic communications from the Studio, including emails, text messages, and other digital notifications. You may opt out of certain communications as permitted by applicable law and the Studio’s communication policies.